Time Management & Eisenhower by Richard Scott
We all struggle with time management and time allocation, we all are keen to optimise time so that we can do more of the work we love or maybe exercise or have social time.
What can we learn from a General & President on managing time ?
Depending upon when you were born, where you live and how much you like modern history, the name of Dwight D Eisenhower will mean different things to you.
He was the Allied Supreme Commander for Europe during World War 2, imagine running the largest project in history. He also later became the 34th President of the United States.
I have inserted the following link _The Eisenhower Decision Matrix_ which covers the Eisenhower method for prioritisation.
I recommend you read it. It breaks down how you manage events into i) Urgent & Important, ii) Urgent & Not Important, iii) Not Urgent & Important and iv) Not Urgent and Not Important.
If you can start to reflect on these 4 criteria in relation to your business life I think it will make a huge difference.
Further, an approach I highly recommend is the use of Governance Meetings.
What do I mean?
Let’s say you have 3 main projects, one with 3 different customers. You have lots of people involved, all owning different tasks and different commitments.
I recommend you set-up, at the beginning, compulsory governance calls for the entire team – which are highly efficient and cover the immediate requirements, owners and deadlines.
In order for these meetings to be effective, you must take minutes and assign owners and deadlines. People have to be accountable to you and the team.
Why? If you consider your use of time, without governance meetings you will find yourself doing 4 -5 separate discussions and meetings which cover all the same content – this wastes huge amounts of time and keeps the monkey or bag of cement (think burden..) on your back. Your strength of will comes from once you have assigned the task and deadline – trusting that they will get it done.
My final recommendation is something I have heard from numerous Global Senior executives and that is this – only check your email 3 times a day.
How do you do this? Block time or not and review your email at the beginning of the day, middle of the day and toward the end of the day. Why? Many of us become slaves to email and whilst there is much talk of it disappearing one day, I can’t see that day coming soon.
I hope you can get some value from these approaches. They aren’t mine, just a collection of good ideas. Anyway, I am happy to discuss any of these with you. I hope you get some value.